Privacy Policy

Effective Date: 11/21/2024
Last Updated: 02/01/2025

Crusaders Youth Camp (“we,” “our,” or “us”) values your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, crusadersyouthcamp.com, including any other media form, media channel, mobile website, or mobile application related or connected to the website (collectively, the “Site”). Please read this policy carefully to understand what data we collect, how we use it, and your rights concerning your personal data.

1. Information We Collect

1.1 Personal Information

When you register for camp, create an account, fill out forms, or otherwise interact with the Site, we may collect the following personal information (“Personal Information”):

  • Name
  • Email Address
  • Phone Number
  • Mailing Address
  • Emergency Contact Information
  • Camper Details (e.g., names, ages, medical information, special needs)
  • Payment Information (if applicable, such as partial credit card info or transaction references)

We collect this data to properly register campers, communicate effectively with parents/guardians, and meet any relevant legal or safety obligations.

1.2 Non-Personal Information

We may automatically collect non-personal information when you visit or interact with the Site, which can include:

  • IP Address
  • Browser Type
  • Operating System
  • Access Times
  • Referring/Exit Pages
  • Clickstream Data

This information helps us analyze usage patterns and improve our Site’s performance and user experience.

1.3 Cookies and Tracking Technologies

We use cookies, beacons, tags, and other technologies to collect data about your browsing behavior, such as pages visited and links clicked. This helps us personalize the Site and enhance user navigation. You can manage or disable cookies through your browser settings; however, please note that some features of the Site may not function properly if cookies are disabled.

2. How We Use Your Information

We use both personal and non-personal information to:

  1. Facilitate Camper Registrations and Volunteer Applications: Process sign-ups, maintain roster data, and manage camp logistics.
  2. Process Payments: Provide secure payment methods, issue receipts, and confirm transactions.
  3. Communicate Updates: Send registration confirmations, event reminders, newsletters, or urgent notifications.
  4. Provide Customer Support: Address inquiries, resolve issues, and handle feedback promptly.
  5. Ensure Camper Safety: Access medical information when necessary, monitor special dietary requirements or allergies, and contact emergency contacts if needed.
  6. Improve Our Website: Conduct analytics on how the Site is used, troubleshoot technical issues, and refine user experience.
  7. Legal Compliance: Satisfy any applicable laws, regulations, or legitimate requests from authorities.

Data Privacy Emphasis: We strive to handle all personal and medical data with the utmost confidentiality and process it strictly for legitimate purposes related to camp operations.

3. How We Share Your Information

We do not sell or rent your personal information to third parties. However, your data may be shared under the following circumstances:

3.1 Service Providers

We may share information with third-party service providers that perform functions on our behalf, such as:

  • Payment Processing Services
  • Email Marketing Platforms
  • Website Hosting / IT Providers
  • Data Analytics Services

These providers only receive the information necessary to perform their tasks and are contractually obligated to protect your data.

3.2 Legal Requirements

We may disclose your information if required to do so by law or subpoena, or if we believe it is necessary to:

  • Comply with a legal obligation
  • Protect our rights, property, or safety, or that of others
  • Investigate or prevent any illegal activity or wrongdoing

3.3 With Your Consent

We may share your information with third parties if you provide explicit permission (e.g., authorizing a partner organization to receive your details for a joint event).

4. Data Security

We implement a range of technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include:

  • Secure Socket Layer (SSL) Encryption for online transactions
  • Restricted Access to personal data, limited only to staff who need it for operational purposes
  • Firewall and Anti-malware Protections
  • Regular Security Audits to spot and address vulnerabilities

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your personal data, we cannot guarantee its absolute security.

5. Your Rights

You have certain rights regarding your personal information, depending on your jurisdiction. We will honor requests to the extent required by applicable law:

5.1 Access and Correction

You may request access to your personal data we hold and may request corrections of any inaccurate or incomplete information by contacting us at [crusadersyouthcamp@gmail.com].

5.2 Opt-Out of Communications

You can opt out of any marketing or bulk emails by using the “unsubscribe” link included in each email or by contacting us directly at [crusadersyouthcamp@gmail.com].

5.3 Data Deletion

Where required by law, you may ask us to delete your personal data (subject to certain operational or legal obligations).

5.4 Data Portability

If you are covered by laws such as the GDPR, you may request a copy of your personal data in a structured, machine-readable format.

6. Children’s Privacy

We comply with the Children’s Online Privacy Protection Act (COPPA). Our Site is directed at parents/guardians, not children under 13. We do not knowingly collect data from children under 13 without explicit parental consent. If you believe we have unintentionally collected such data, please contact us at [crusadersyouthcamp@gmail.com] so we can promptly delete it.

7. Third-Party Links

Our Site may contain links to external websites or services. We are not responsible for the privacy practices or content of those external sites. We encourage you to read the privacy policies of any linked third-party websites.

8. Changes to This Policy

We may update or modify this Privacy Policy at any time to reflect changes in our data practices or legal obligations. Any changes will be posted on this page with an updated “Last Updated” date. Please review this policy periodically to stay informed of how we protect your information.

9. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please reach out:

Thank you for reviewing our Privacy Policy. Your trust in how we handle personal and medical information is of paramount importance to us, and we strive to ensure your data remains secure and used only for legitimate camp-related purposes.

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